Consulting Standard Operating Procedure

yedanyagamiai | Internal + Client-Facing Reference

This document outlines the standard engagement process for all consulting services offered by yedanyagamiai. It serves as both an internal workflow guide and a client-facing transparency document.

Engagement Process: 5 Steps

1

Discovery

client-facing internal

Initial consultation (30-60 min, free) to understand your needs, technical landscape, and objectives.

  • Intake form or introductory call via email / video.
  • Assess feasibility, complexity, and alignment with our expertise.
  • Identify key stakeholders, constraints, and success criteria.
  • Determine engagement type: advisory, implementation, or managed.

Duration: 1-3 business days. Output: Discovery brief (internal).

2

Proposal

client-facing

A formal proposal and Statement of Work (SOW) detailing scope, deliverables, timeline, and pricing.

  • Fixed-price or hourly engagement model (see Pricing below).
  • Defined milestones with acceptance criteria.
  • Payment schedule (typically 50% upfront, 50% on delivery).
  • Revision policy: 2 rounds of revisions included per deliverable.

Duration: 2-5 business days. Output: SOW + quote sent to client.

3

Execution

internal

Active development, research, or advisory work as defined in the SOW.

  • Weekly progress updates via email or shared Notion workspace.
  • Code delivered via private GitHub repository (client added as collaborator).
  • Milestone check-ins at 25%, 50%, 75% completion.
  • Scope change requests handled via formal change order (may adjust timeline/cost).

Duration: Per SOW (typically 1-8 weeks). Tools: GitHub, Notion, email.

4

Delivery

client-facing

Final deliverables handed over with documentation and knowledge transfer.

  • All code, configs, and documentation delivered via GitHub.
  • Live walkthrough / demo session (30-60 min).
  • Deployment assistance if included in SOW.
  • Client signs off on acceptance criteria per milestone.

Duration: 1-3 business days. Output: Signed acceptance + final invoice.

5

Support

client-facing internal

Post-delivery support and maintenance period.

  • Included: 14 days of bug-fix support after delivery (defects only, not feature requests).
  • Optional: Extended support retainer (monthly, priced per SOW).
  • Response time: 24-48 hours for support inquiries during business hours (UTC+8).
  • Feedback collection for service improvement.

Output: Support log + optional retainer agreement.

Pricing

ModelRateBest For
Hourly$150 USD/hrAdvisory, research, small tasks, ongoing support
Fixed Project (Small)$500 - $3,000Single deliverable, script, integration, audit
Fixed Project (Medium)$3,000 - $8,000Multi-component system, MCP server suite, PoC
Fixed Project (Large)$8,000 - $15,000Full platform build, multi-agent architecture, production deploy

All prices in USD. Pricing is determined during the Proposal phase based on complexity, timeline, and scope.

Deliverables Checklist by Engagement Type

AI Consulting / Advisory

MCP Server Development

AI Agent / System Build

Digital Product / Template

Communication

ChannelPurpose
EmailPrimary communication, proposals, invoices, formal correspondence
NotionShared workspace for project tracking, docs, meeting notes
GitHubCode delivery, issues, pull requests, technical discussion
Video CallDiscovery, milestone reviews, delivery walkthroughs (by appointment)

Payment Methods

MethodDetails
Lemon SqueezyCredit/debit card, PayPal — automatic tax handling, receipts, refunds
x402 (USDC)Programmatic crypto payment for API access and micro-transactions
Wire TransferAvailable for engagements over $3,000 — bank details provided on invoice

Payment terms: net 14 days from invoice date unless otherwise agreed. 50% deposit required for fixed-price projects before work begins.

Contact

yedanyagamiai Consulting SOP | Version 1.0 | March 28, 2026